Can a hotel room be rented for employees for an extended period during the construction project?
What options are available for long-term employee accommodation?
There are several options for long-term employee accommodation, but hotel accommodation often rises to the top due to its convenience and flexibility. Unlike traditional alternatives, self-service hotels offer a cost-effective solution without long commitment periods.
The drawbacks of construction site cabins often include remote locations, limited amenities, and a general lack of comfort. Short-term rental apartments, on the other hand, require long lease agreements, expensive security deposits, and often need to be furnished.
Hotel accommodation, instead, offers an immediately ready-to-use, fully furnished space in a central location. The rooms come equipped with everything needed: a comfortable bed, private bathroom, mini-fridge, and microwave for personal meals. Your employees can enjoy city services and relax after the workday.
It’s particularly convenient that hotel rooms can be booked in exactly the quantity needed and for precisely the duration required – without long commitment periods or complicated contracts. This brings flexibility to project schedule changes.
How does long-term hotel accommodation work in practice?
Long-term hotel accommodation has been made extremely effortless, especially in self-service hotels. In practice, the process is simple: you make a reservation for the period you need (minimum 10 nights), employees receive digital keys on their phones, and they can arrive at the hotel anytime without waiting at reception.
Billing can be handled either in advance or as agreed afterward, which facilitates company financial administration. At Omena Hotels, the long-term accommodation price includes all essential expenses: water, electricity, WiFi, and cleaning every five days. This makes cost forecasting easy and transparent.
The flexibility of self-service hotels is also evident in arrival and departure times. Since there is no traditional reception, employees can arrive anytime when shifts change or project schedules are modified. This is a significant advantage compared to traditional hotels, where reception service opening hours may limit arrival times.
The small kitchen equipment in the rooms (microwave, mini-fridge, and kettle) allows for preparing and storing personal meals, which saves both time and money on dining.
What cost savings can be achieved with long-term hotel accommodation?
Long-term hotel accommodation brings significant cost savings compared to other accommodation options. The central location in the heart of the city minimizes travel costs to the worksite, shops, and services. Employees can easily reach the worksite without long commutes, saving both time and travel expenses.
Self-service hotel rooms have practical small kitchen facilities where breakfast, evening snacks, and even light meals can be prepared. This reduces the need to eat out for every meal. The mini-fridge, microwave, and kettle enable a more economical food budget in the long run.
With long-term accommodation, you also get clear, predictable costs. All expenses (electricity, water, cleaning, WiFi) are included in the price, so no unexpected additional costs arise. This makes project budget management easier and cost forecasting straightforward.
Compared to apartments, hotel accommodation doesn’t require expensive security deposits or long commitment periods like rental apartments. This improves cash flow, especially in the early stages of a project.
What should be considered regarding employment benefits and taxation in long-term accommodation?
When arranging long-term work accommodation, it’s important to consider tax perspectives. Employer-paid accommodation during work assignments is, under certain conditions, tax-free for employees when work is performed at a special workplace.
The prerequisite for tax exemption is that working at a special workplace is temporary. The limit for temporary status is generally considered to be a maximum of three years of continuous work at the same workplace. Arranging work accommodation as hotel accommodation is also clear from the tax authority’s perspective.
Employers should note that daily allowances paid to employees are determined differently depending on whether it’s a full daily allowance or a partial daily allowance. If the employee has access to employer-arranged and paid meal options, the daily allowance amount is smaller.
The advantage of hotel accommodation is that expenses can be clearly documented, and receipts are always available in electronic format. This significantly facilitates accounting and tax returns compared to many other accommodation solutions.
Why is a self-service hotel particularly suitable for long-term work accommodation?
Self-service hotels offer unique advantages for long-term work accommodation. Flexible arrival times without reception service mean that employees can arrive anytime – even late at night or early in the morning when shifts change. This flexibility is invaluable in project work where schedules may vary.
The self-service concept also offers more privacy. Employees can come and go according to their own schedules without social pressure or formalities. This is especially appreciated in long-term accommodation, where the hotel room becomes a temporary home.
Omena Hotels have practical room amenities such as a microwave, mini-fridge, and kettle, which make daily life easier. Employees can store and heat their own meals, bringing convenience and saving costs in the long run.
The central location of our hotels in the hearts of cities means that all necessary services are within walking distance. Shops, restaurants, and public transportation are nearby, making daily life smooth and pleasant even during longer stays.
How to book hotel rooms for your employees easily and affordably?
Booking hotel rooms for your employees has been made extremely easy. If your accommodation need is at least 10 nights, you can request a customized offer for long-term accommodation through the form found on our website.
For business customers, we offer clear pricing and flexible payment options. You can choose the billing method and payment terms that best suit your company’s needs. You always know exactly what you’re getting: a quality room in a central location, all necessary amenities, and cleaning included in the price.
The room amenities for long-term accommodation match our normal hotel rooms: a quality double bed, private bathroom, mini-fridge, microwave, kettle, and flat-screen TV. Our rooms also have space for working, making them excellent for longer stays.
Omena Hotels can be found in several of Finland’s largest cities. You can accommodate your employees affordably and with quality in Helsinki, Tampere, Turku, Jyväskylä, Pori, Vaasa, Joensuu, and Hanko. You can choose the city where your worksite is located.
Book quality and affordable accommodation for your employees now at Omena Hotels! Request an offer for long-term accommodation on our website and let your employees enjoy a central location, good sleep, and practical facilities during their work assignment.
